BUCS Team Racing Championships 2016-17

NB Recent posts at the top, but official documentation etc. is listed at the bottom

Finals - Teams - as at 31-03-17

Additional documents for Finals – posted on 28-03-17:

Finals PreEvent Information

Sailing Instructions – Finals

Behaviour and Conduct

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NB See: Amendment to Notice Race #1 - Notice #1

PLAYOFFS

Playoffs – Results Summary
See link to Detailed Playoffs Results
Playoffs Sailing Instructions

NB see Championship Entry Information below (also in Event Downloads at the bottom of the page). Playoffs Entry closing date for confirming entries on BUCScore and for adding additional Reserves on the Universal Reserve List 2016-17 is Thursday, 16 February.

For welcome, social info. etc., see Playoffs 2017 – FB page

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QUALIFIERS:

Qualifiers - Results - updated for subs received as at 19.00 13-02-17.

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Entries – as at the closing date for Qualifiers (23:59 on Thursday, 19 January)

Reserves – as at the closing date for Qualifiers

NB Any sailor who is marked with a red square on the Entry List had not completed the online Confidential Medical Questionnaire, in the same name as given on the entry (as made on BUCScore) as at 25-01-17. If you have not done so, it is a requirement that this is done before 1st February – please go to: Confidential Medical Questionnaire

Any queries regarding these entries and reserves, including helm-crew combinations, should be made (by Team Captains, except by sailors for Medical-related matters) by email to BUSA. Please do not use Messaging for any important correspondence as this cannot be monitored and tracked.

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BUCS Team Racing Championships 2016-17 Entry Information

Dates & venues
Scottish Qualifiers – League 1: 12th – 13th November 2016 (Lochore Meadows/Edinburgh));
League 2: 28th – 29th January 2017 (Bardowie/Glasgow);
League 3: 4th – 5th February 2017 (Bardowie/Strathclyde) Northern Qualifier: 4th – 5th February 2017 (Pennine Sailing Club/Sheffield & Hallam Uni)
Midland Qualifier: 4th – 5th February 2017 (Grafham Water Sailing Club/Cambridge Uni)
South Central Qualifier: 4th – 5th February 2017 (Oxford Sailing Club/Solent Uni)
Western Qualifier: 4th – 5th February 2017 (Chew Valley Sailing Club/Bath Uni)
Qualifier Reserve Date: 18th – 19th February 2017
Playoffs: 4th – 5th March 2017 (Bardowie/Glasgow & Strathclyde)
Finals: 4th – 6th April 2017 (West Kirby Sailing Club/Manchester Uni)

Staged entry
This competition operates a staged entry process for the Qualifiers ONLY. Entries received before the Stage 1 entry closing dates will be accepted where the competition allows. Only if after the closing of Stage 1 the competition allows, will Stage 2 open.
Stage 2 entries will only be accepted if the competition allows and priority will remain with the entries received before the Stage 1 entry closing date. If Stage 2 opens and any entries received are accepted into the competition they will be charged an additional 20% fee.

Entry opening dates
Scottish Qualifiers: Tuesday 11th October 2016
Northern/Midland/South Central/Western Qualifiers: Tuesday 11th October 2016
Playoffs: Tuesday 7th February 2017
Finals: Tuesday 7th March 2017

Stage 1 entry closing dates
Scottish Qualifiers: Thursday 3rd November 2016
Northern/Midland/South Central/Western Qualifiers: Thursday 1st December 2016

Stage 2 entry closing dates
Scottish Qualifiers: Thursday 10th November 2016
Northern/Midland/South Central/Western Qualifiers: Thursday 5th January 2017

Fixed entry closing dates
Playoffs: Thursday 16th February 2017
Finals: Thursday 16th March 2017

Entry costs
(qualifiers include a non-refundable £60 registration fee)
Scottish Qualifiers: £490 (covers all 3 leagues) [Stage 2 entry: £588]
Northern Qualifier: £300 [Stage 2 entry: £360]
Midland Qualifier: £300 [Stage 2 entry: £360]
South Central Qualifier: £300 [Stage 2 entry: £360]
Western Qualifier: £300 [Stage 2 entry: £360]
Playoffs: £220
Finals: £600

Championships and BUCS points available
Mixed Team: 50 35 24 16 14 12 10 8
Please note, each team shall consist of 6 competitors, at least 1 of which must be female.

Entry allowance
Spaces are limited to twenty teams at each qualifier (a maximum of three teams per university); therefore, early entry is recommended. Full terms and conditions of entry are available in the Notice of Race.

Entry process
Entries need to be submitted on BUCScore, our online entry system.
Please speak to your Athletic Union as they will need to submit your entry on this system, and it is their responsibility to manage the whole entry process.
Each team’s individuals should be entered / sorted into Helm & Crew order as per the following example: Team X: Helm-Crew, Helm-Crew, Helm-Crew
So for the sort order will be: 1 = 1st Helm & 2 = 1st Crew; 3 = 2nd Helm & 4 = 2nd crew; 5 = 3rd Helm & 6 = 3rd Crew.

Please note: An email address is required to enable an individual to be entered effectively within BUCScore as the system uses email addresses as unique identifiers. The email address used for each entrant must be unique to maintain validity of their entry. Changing or duplicating an email address for an entrant may result in the entry being overwritten and therefore withdrawn.

As part of the entry process we will be collecting mobile phone numbers and email addresses to use solely for the purpose of communicating key event information as required. Please note these details will be shared with BUSA, who are running the event on behalf of BUCS, but will only be used for critical event information and will not be passed to any third parties.

Furthermore, no refunds will be given for withdrawals after the deadlines outlined in the Notice of Race. This applies regardless of the reason for a withdrawal.

Entry disclaimer
BUCS will make every reasonable effort to ensure that its events are run in safe environments. It is the responsibility of all institutions and participants to consider any known medical conditions or disabilities before entering or competing in a BUCS event. If you know or are aware of a medical condition that might interfere with you exercising or participating safely, please consult a medical professional before participating. All participants assume full responsibility for any and all injuries, losses and damages that are incurred while participating in BUCS events.
Additional information required for the BUCScore entry form

Questions per entry:
[1] Each entered team must have a colour. Please select a different colour from the list for each team entered.
[2] Please give the name of the Team Captain.
[3] Please give the Team Captain’s email address.
[4] Please give a contact number for the Team Captain.
[5] I certify that I am authorised to enter the Championships on behalf of all members of the team and the reserves. I understand that changes to this team can only be made in accordance with the Notice of Race. All members of my team and the reserves agree to abide by the Racing Rules of Sailing, the Notice of Race, the Sailing Instructions, the decisions of the race officials and the Organising Authority. I confirm that all team members are aware of the BUSA Code of Conduct (on the BUSA website), which will apply to each competitor. Competitors attend as representatives of their university club and, accordingly, BUSA regards the university club, as well as any individual, responsible for the actions of its members. I accept that the Team Captain is responsible for the conduct and behaviour of the team.
I confirm that I understand that all sailors must complete the Confidential Medical Form in order to be able to compete. I also confirm that I have read, and agree to, Appendix 2 of the Notice of Race concerning damage.

Questions per individual:
[1] Please provide the individual’s email address. This will be used solely for the purpose of communicating key event information as required. Please note this will be shared with BUSA who are running the event on behalf of BUCS, but will only be used for critical event information and will not be passed on to any third parties.

Reserves – BUCS Sailing Universal Reserve List 2016-17
There is a single reserve list for ALL BUCS Sailing events in the 2016-17 Season. This is listed on BUCScore as a separate Sailing ‘Individual Entry Set’: BUCS Sailing Universal Reserve List 2016-17. Sailors will need to be entered onto this by the following deadlines to be eligible for each stage of the Team Racing Championships and MUST be registered before requesting any substitution(s):
Scottish Qualifiers: League 1: Thursday 10th November 2016; League 2: Thursday 19th January 2017; League 3: Thursday 19th January 2017
Northern/Midland/South Central/Western Qualifiers: Thursday 19th January 2017
Playoffs: Thursday 16th February 2017
Finals: Thursday 16th March 2017

Institutions are strongly advised to register as many reserves as possible on BUCScore when making entries as no further competitors can be added after the deadline for each event and only those students listed on BUCScore and subsequently the master reserve list can compete in any stage of the championships. The existing reserves previously registered for earlier events in the 2016-17 season remain available for all subsequent events.

Confidential Medical Form 2016-17
ALL sailors planning to enter BUCS/BUSA Sailing Championships this year need to complete the Confidential Medical Form 2016-17. This is a requirement for registration at all BUCS/BUSA Sailing Championships. It is recommended that potential competitors should complete this at an early stage by going to the online Confidential Medical Form, found here.

Disability access
Disabled access sailors should contact BUSA (busa@rya.org.uk) before they enter, so we can assess that we and the club/venue have adequate support in place.

Pre-event information
Please read the Notice of Race (NoR) for further information. Additional Pre-event Information will be published prior to each event.

If you have any questions, please get in touch via your Athletic Union.

Nick Burley
BUCS Event Coordinator

Jess Beecher
BUSA Secretary

Related downloads:

Finals PreEvent Information
Sailing Instructions – Finals
Behaviour and Conduct
Amendment to Notice Race #1 - Notice #1
Playoffs Sailing Instructions
Entry Information
Notice of Race
Provisional Pre-Event Information (to be published prior to each event)
Confidential Medical Form
Entries – as at the closing date for Qualifiers (23:59 on Thursday, 19 January)
Reserves – as at the closing date for Qualifiers

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