BUCS Team Racing Championship 2018

Explanatory description:
The BUCS Team Racing Championship, involving over 500 sailors, competing at ‘Qualifiers’ at four venues in each of four 'Areas' of England and Wales in early February and, in Scotland, at three ‘League’ weekends between November and February, Playoffs, in early March (to enable some additional teams to qualify for Finals) at a venue chosen following a bidding process each year and, then, Finals - held in late March or early April, also hosted by a USC following a bidding process.

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The 2018 Team Racing Championship is organised on behalf of BUCS by BUSA. The events will be hosted by university sailing clubs as shown below.

All Race Documentation, Notices and other information, including Entry and Pre-Event Information and Entry Information (to be made via BUCScore) are posted here, as will be the SIs and any Notices of Amendment to the NoR or other official documents and information.

Any enquiries to the Organising Authority should be addressed to the BUSA Secretary. or by telephoning 02380 604 167.

New posts will be noted toward the top of this page. All official documentation is listed and accessible at the bottom of the page.

Recent posts:

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ENTRY INFORMATION

***Please also read the Notice of Race for further important information***

Scottish Qualifier Series

League 1: 11 – 12 November 2017 (Bardowie Loch/University of Glasgow)
League 2: 27 – 28 January 2018 (Lochore Meadows Country Park/University of Edinburgh)
League 3: 3 – 4 February 2018 (Bardowie Loch/University of Strathclyde)

Regional Qualifiers

Midland Qualifier: 3 – 4 February 2018 (Grafham Water Sailing Club/University of Warwick)
Northern Qualifier: 3 – 4 February 2018 (Derwent Water Sailing Club/Durham & Newcastle Universities)
South Central Qualifier: 3 – 4 February 2018 (Spinnaker Sailing Club/Southampton Solent University)
Western Qualifier: 3 – 4 February 2018 (Chew Valley Lake Sailing Club/University of Bristol)

Qualifiers Reserve Date: 17 – 18 February 2018 (excluding Scotland)

Playoffs: 3 – 4 March 2018 (Bartley Reservoir/University of Birmingham)

Championship Final: 2 – 4 April 2018 (Strathclyde Loch/University of Glasgow)

Entry opening dates
Scottish Qualifier Series: Tuesday 17 October 2017
Northern/Midland/South Central/Western Qualifiers: Tuesday 17 October 2017
Playoffs: Tuesday 6 February 2018
Championship Final: Tuesday 6 March 2018

Stage 1 entry closing dates
Scottish Qualifier Series: Thursday 2 November 2017 at 23:59
Northern/Midland/South Central/Western Qualifiers: Thursday 30 November 2017 at 23:59
Playoffs: Thursday 15 February 2018 at 23:59
Championship Final: Thursday 15 March 2018 at 23:59

Stage 2 entry closing dates
Scottish Qualifier Series: Thursday 9 November 2017 at 23:59
Northern/Midland/South Central/Western Qualifiers: Thursday 4 January 2018 at 23:59
Playoffs: Thursday 22 February 2018 at 23:59
Championship Final: Thursday 22 March 2018 at 23:59

Entry costs

Scottish Qualifier Series: £580.00 (covers all 3 leagues) [Stage 2 entry: £696.00]
Northern/Midland/South Central/Western Qualifiers: £320.00 [Stage 2 entry: £384.00]
Playoffs: £320 [Stage 2 entry: £384]
Championship Final: £650.00 [Stage 2 entry: £780].

Staged entry
This competition operates a staged entry process for the Qualifiers ONLY. Entries received before the Stage 1 entry closing date(s) will be accepted where the competition allows. Only if, after the closing of Stage 1, the competition allows, will Stage 2 open.

Stage 2 entries will only be accepted if the competition allows and priority will remain with the entries received before the Stage 1 entry closing date(s). If Stage 2 opens and any entries received are accepted into the competition they will be charged an additional 20% fee.

Championships and BUCS Points available
BUCS Mixed Team Racing Championship

Please note, each team shall consist of 6 competitors, at least 2 of which must be female*.

Please see BUCS Rules and Regulations Appendix 1 to see the BUCS Points available.

Please note that BUCS Points will not be allocated where the minimum number of competitors/teams has not been reached, or where there are not enough individual scores to extract a team score. Furthermore, an individual/team must have beaten another individual/team to score BUCS Points (i.e. if 3 individuals/teams compete in an event, only 2 will score BUCS points). This does not apply to extracted teams. Individuals/teams are regarded as having compete if they started the event, therefore DNS will not be regarded as having competed. Similarly, medals will be awarded according to the accrual of BUCS Points. For example if only 3 individuals/teams compete in an event only Gold and Silver medals will be awarded.

Entry allowance
Please note, each team shall consist of 6 competitors, at least 2 of which must be female*. Spaces are limited to twenty teams at each qualifier (a maximum of three teams per university); therefore, early entry is recommended. Full terms and conditions of entry are available in the Notice of Race.

Entry process
Entries can only be submitted on BUCScore, our online entry system. Please speak to your Athletic Union as they will need to submit your entry on this system and it is their responsibility to manage the whole entry process.

Each team’s individuals should be entered/sorted into Helm & Crew order as per the following example:

Team X: Helm-Crew, Helm-Crew, Helm-Crew

The sort order will be: 1 = 1st Helm & 2 = 1st Crew; 3 = 2nd Helm & 4 = 2nd crew; 5 = 3rd Helm & 6 = 3rd Crew.

As well as all crew, any reserves must also be registered on BUCScore – please see ‘Reserves – BUCS Sailing Universal Reserves List 2017-18’ section below.

Please note: An email address is required to enable an individual to be entered effectively within BUCScore as the system uses email addresses as unique identifiers. The email address used for each entrant must be unique to maintain validity of their entry. Changing or duplicating an email address for an entrant may result in the entry being overwritten and therefore withdrawn.

Furthermore, after entries have closed no refunds will be given for withdrawals. This applies regardless of the reason for a withdrawal.

Reserves – BUCS Sailing Universal Reserve List 2017-18
There is a single reserves list for ALL BUCS Sailing events in the 2017-18 Season. This is listed on BUCScore as a separate Sailing ‘Individual Entry Set’: BUCS Sailing Universal Reserves List 2017-18.

Sailors will need to be entered onto this by the following deadlines to be eligible for each stage of the Team Racing Championships and MUST be registered before requesting any substitution(s):

Scottish Qualifiers:
League 1: Thursday 9th November 2017;
League 2: Thursday 25th January 2018;
League 3: Thursday 1st February 2018

Northern/Midland/South Central/Western Qualifiers: Thursday 1st February 2018

Playoffs: Thursday 1st March 2018

Finals: Thursday 29th March 2018

Institutions are strongly advised to register all club members on to the BUCS Sailing Universal Reserves List 2017-18 as no further competitors can be added after the deadline for each Championships and only those students listed as submitted on BUCScore and subsequently on the master reserve list can compete in any stage of the Championships. The existing reserves previously registered for earlier events in the 2017-18 season remain available for all subsequent events.

Confidential Medical Form 2017-18
ALL
sailors planning to enter BUCS/BUSA Sailing Championships this year need to complete the Confidential Medical Form 2017-18. This is a requirement for registration at all BUCS/BUSA Sailing Championships. It is recommended that potential competitors should complete this at an early stage by going to the online Confidential Medical Form found here.

Affiliation and insurance information
All institutions participating in BUSA/BUCS events are required to be members of BUSA. The Annual subscription, as described on the BUSA website is required in order to participate. This fee includes your club’s RYA Affiliation. SUBCRIPTIONS ARE DUE BY FRIDAY 1 NOVEMBER 2017. If you have not received your invoice, please request it via email to [email protected]. If your university requires a purchase order number to be included on your invoice, please email [email protected] ASAP.

It is the responsibility of either the individual or institution to ensure that all entrants have appropriate insurance in order to compete. BUSA and BUCS DO NOT insure any competitor for any of their events.

Data collection
As part of the entry process we will be collecting mobile phone numbers and email addresses to use in case of last minute event changes/cancellations, to pass out key information as required and for feedback post event. Please note these details will only be used for event purposes and will be shared with BUSA who are running the event on behalf of BUCS for the aforementioned purposes only, but will not be passed to any other third parties.

Entry disclaimer
BUCS will make every reasonable effort to ensure that its events are run in safe environments. It is the responsibility of all institutions and participants to consider any known medical conditions or disabilities before entering or competing in a BUCS event. If you know or are aware of a medical condition that might interfere with you exercising or participating safely, please consult a medical professional before participating. All participants assume full responsibility for any and all injuries, losses and damages that are incurred while participating in BUCS events.

Additional information required for the BUCScore entry form
Questions per entry:
[1] Each entered team must have a colour. Please select a different colour from the list for each team entered.
[2] Please give the name of the Team Captain.
[3] Please give the Team Captain’s email address.
[4] Please give a contact number for the Team Captain.
[5] I certify that I am authorised to enter the Championships on behalf of all members of the team and the reserves. I understand that changes to this team can only be made in accordance with the Notice of Race. All members of my team and the reserves agree to abide by the Racing Rules of Sailing, the Notice of Race, the Sailing Instructions, the decisions of the race officials and the Organising Authority. I confirm that all team members are aware of the BUSA Code of Conduct (on the BUSA website), which will apply to each competitor. Competitors attend as representatives of their university club and, accordingly, BUSA regards the university club, as well as any individual, responsible for the actions of its members. I accept that the Team Captain is responsible for the conduct and behaviour of the team.

I confirm that I understand that all sailors must complete the Confidential Medical Form in order to be able to compete. I also confirm that I have read, and agree to, Appendix B of the Notice of Race concerning damage.

Questions per individual:
[1] Please provide the individual's email address.

Pre-event information
Pre-event Information will be published on the BUCS website Team Racing page prior to each event.

***Please also read the Notice of Race for further important information***

If you have any questions, please get in touch via your Athletic Union.

Peter Fozard
BUCS Event Coordinator

Jess Beecher (until 6th December), then Rachel Windsor
BUSA Secretary

* NB requirement for a minimum of two female sailors per team is new from last year and follows BUCS practise.

Related Downloads on the BUCS website
BUCS Team Racing Championships Notice of Race
BUCS Team Racing Championships Pre-Event Information (to be published prior to each event)

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LINKS and ATTACHMENTS

Race Documentation and Notices:

BUCS website:


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